September is “National Preparedness Month.” Often people hear this and think about keeping canned goods in the house and double checking that their flashlights have batteries: we worry about the key tasks that will keep our families safe and well in the event of disaster. But, what about your business? Do you have systems in place to ensure the survival of your company following a disaster? Would you be able to stay operational after a fire, flood, or severe storm?
The idea of going paperless isn’t new, but in recent years technology is catching up with the idea and making it more of a reality. Because of this, I want to offer some tips on how you too can start to move away from those reams of paper make the shift to online file management.
Tuesday Tip: Tip for having phone numbers available.
To avoid re-creating the same document over and over again (ie newsletters, business letters, memos, faxes, needs assessments, etc.), you can easily create a template. This way, you are able to edit the document and save it as a new file, but the original file remains untouched. . . . .
This year, as you’re watching others escape for much needed vacations at the beach or you’re cooped up in a late day meeting, start thinking about how these seven tips will help you control the amount of time that you spend in the office, and enable you to embrace the personal side of your life.
Maximum capacity 80%! When storing files, remember that when files are tightly packed, they are difficult to access . . .
I know you have heard this a million times, but it’s worthy of repeating. Everyday establish in your mind and on paper, what your goal is for that day.
Have a non-negotiable weekly and daily planning time . . . Knowing your day in advance will give you a good head start and will keep you well prepared!
Should you check your email first thing in the morning? I say No! Put a hold on opening email for a minimum of 30 minutes each morning. . .
STOP! Don’t jot! Jotting is writing any sort of a message on random scraps of paper. What should you do?
